ComplianceFree download
ExcelOman
OPAL IVMS supplier evidence checklist (Oman)
Record the certificates, dates, and company papers each IVMS supplier gives you, compare up to five suppliers, and see the gaps before you bid.
Get the template
Tracom Templates Center
Checklists, forms and policies for tracker and MDVR projects
Installation handover, tender matrices, driver forms and camera policies. Editable Excel and Word files in Arabic and English, written by the team that builds the devices.
- Free: we e-mail you the file
- Excel and Word
- Arabic (right to left) and English
How you get a file
Three steps, and the file is in your inbox
No account and no download button. Files travel by a signed e-mail link, so each one reaches the person who asked for it.
Pick a template
Open its page to see what is inside, who it is for and how to fill it.
Enter your name and e-mail
Role, phone and company are optional. We send a signed link, up to three files a day per address.
Download it in your language
Choose the Arabic (right to left) or English file. Delete the example rows and make it yours.
Start from your job
Which job are you preparing for?
Pick the job closest to yours. Each line opens the template we would start with.
Packs
What is in each pack
Templates are grouped by the stage of the project they serve. The pills in the list below filter by the same groups.
- Installation and handover
- Work orders, handover certificates and as-built dossiers, QA/QC audits, alert test scripts, DSM and ADAS calibration, pre-installation surveys, wiring tap points, photo reports, tamper seals, device swaps, daily device checks, sensor and probe commissioning, device health audits, GNSS and cellular field tests, relay safe-cut records, OTA rollout records, installer pocket cards, I/O mapping sheets and a flowchart for devices that stopped reporting.
- Tenders and vendor review
- Spec compliance matrices, a device specification annex, a camera business case, sample-unit bench tests, a device comparison matrix, a device cybersecurity profile, pilot test plans with KPI sheets, clarification logs and a technical envelope format.
- Rules and audits
- Checklists for OPAL, WASL message tests, Oman, Iraq and Kuwait requirements, country guides, IVMS threshold sheets, school transport contracts and a GCC deadline calendar. Verify each against the current official text.
- Privacy and camera policy
- Camera notices, driver consent, multilingual driver notices, school-bus parent consent, a private driver addendum, retention schedules, a personal data incident log, a record of processing and PDPL and DPIA guides. All need legal review.
- Driver and journey safety
- DSM fatigue alarm responses, driver-ID login logs, journey plan exceptions, driver handbooks and induction records, coaching logs, incident data checklists, alert escalation SOPs and a stolen-vehicle playbook.
- Device setup and integration
- A CAN and FMS commissioning record and a geofence register with rule sheets.
- Video platform
- A checklist for moving an MDVR fleet to another video platform, a tuning log for DSM and ADAS false alerts and a DSM alarm-to-action map.
- Network and migration
- A 2G/3G sunset migration plan and a SIM, APN and server setup sheet.
- Fuel sensors
- Fuel tank calibration procedures with field sheets.
- Insurance and cost
- A question sheet for insurer telematics programs.
- Fleet records
- A device and SIM inventory register.
All templates
Every Tracom template
76 templates, each for one job and each with an Arabic and an English file. Pick a pack, or search by device, regulator or document.
ComplianceFree download
ExcelOman · UAE
IVMS device and installation audit checklist
Can you show the auditor the device side of your IVMS: install records, settings, tamper tests and uptime? Score it before the audit.
Get the templateComplianceFree download
ExcelOman
Oman tracking device and service checklist
Who authorizes your tracking service in Oman, and where does the data sit? Settle 40 questions against the official text.
Get the templateComplianceFree download
Excel
IVMS threshold settings sheet for oil and gas
Does the threshold on your device match the one in your contract? Record both next to the device setting.
Get the templateDriver policyFree download
Word
Driver undertakings: no tampering and after a violation
A driver's promise not to tamper with the tracker or camera, and a signed record after a violation.
Get the templateComplianceFree download
WordGCC
Tracking device requirements by country
What does the official text say the tracking device must record and send in each country? Write it down, with the source.
Get the templateComplianceFree download
Word
Asateel tracking-device installation certificate (bilingual)
Which device was fitted to which vehicle, and what was tested? One bilingual certificate per vehicle for the Asateel file.
Get the templateComplianceFree download
Excel
Iraq CMC device, SIM and beneficiary register
Is your device table ready for the CMC? List devices, SIMs and beneficiaries in the column order of the controls.
Get the templateComplianceFree download
Excel
Axle weight sensor installation and calibration checklist
Is the axle weight sensor fitted, wired to the tracker and calibrated? Follow 34 steps and log four calibration points.
Get the templatePrivacyFree download
Word
PDPL guide for GPS trackers and vehicle cameras (Saudi Arabia and UAE)
What do tracking and video collect, and what must a fleet decide? A short orientation guide for Saudi Arabia and the UAE.
Get the templatePrivacyFree download
Excel
Footage access request and chain-of-custody log
Who asked for this clip, who approved it and where has it been? Log every request and handover.
Get the templatePrivacyFree download
Word
DPIA and legitimate-interest worksheet for GPS trackers and driver cameras
Think through privacy risks before tracking or driver cameras go live. Nine steps, no pre-filled conclusions.
Get the templateComplianceFree download
Excel, Word
School bus tracker and camera requirements: contract checklist
Which trackers, cameras and student ID readers should a school ask its bus operator for? 34 device requests with evidence, a score and an RFQ annex.
Get the templateComplianceFree download
ExcelGCC
GCC device, SIM and telematics regulatory calendar
Which SIM, network, approval and data-protection dates affect your tracking devices in the next year? See them in one sheet.
Get the templateCompliance and device dataFree download
ExcelSaudi Arabia
WASL message test log from the device
Trigger each event on the device and confirm every field arrives before WASL go-live.
Get the templateCompliance, KuwaitFree download
ExcelKuwait
Kuwait in-car camera rules checklist
Check cameras, retention days and vehicle age for ride-hailing and chauffeur rental fleets in Kuwait.
Get the templateTenderFree download
Excel
IVMS and MDVR tender spec compliance matrix
Which bidder meets your mandatory requirements, and which claims have no evidence?
Get the templateTenderFree download
Word
IVMS and MDVR device technical specification annex for tenders
What must the tracker, MDVR and cameras in your tender meet? Attach 44 device clauses with a compliance table.
Get the templateTenderFree download
Excel
Device spec comparison matrix
Which tracker or MDVR meets every must-have on your list? Compare 2 to 4 datasheets on the same 53 rows.
Get the templateTenderFree download
ExcelUAE
ADNOC contractor IVMS and AFDD requirement form
Paste the clauses from your own contract, mark the level and your status, and turn them into a matrix that goes with your quote request.
Get the templateTender and procurementFree download
Excel
Business case for adding MDVR, DSM and ADAS cameras to tracked vehicles
Do cameras pay back on vehicles that are already tracked? Put MDVR, DSM and ADAS costs against your accident and claim lines.
Get the templateTender and procurementFree download
Word
Device cybersecurity and data-privacy questionnaire
Does the device vendor answer your security review? Send 57 questions in one file.
Get the templateTenderFree download
Word · Excel
Technical envelope format for a GPS tracker and MDVR tender
Do all bidders answer your tracking tender in the same order? Attach one technical envelope format: 14 parts and a compliance sheet.
Get the templateTenderFree download
Excel
GPS tracker and MDVR tender clarification log and deviation schedule
Which tender questions are still unanswered, and which deviations still need evidence?
Get the templateTender and procurementFree download
Excel, Word
GPS tracker pilot test plan and acceptance criteria
What must the pilot prove before you buy? Agree the criteria first, then decide from the results.
Get the templatePilot and testingFree download
Excel
Baseline vs pilot KPI sheet for a GPS tracker pilot
Did the pilot change anything? Compare the weeks before and the pilot weeks, KPI by KPI.
Get the templateTendersFree download
Excel
Sample-unit bench-test scorecard
Which sample unit passes your tender tests in the yard, before any pilot?
Get the templateInstallationFree download
Word
Installation work order, job card and handover certificate
What does the technician write down on the job? Work order, wiring points, photos, tests and the handover, one file per vehicle.
Get the templateInstallationFree download
Word
Post-installation letter: keep your device online
Tell the customer in writing what keeps the device online and what to report before it changes.
Get the templateInstallationFree download
Excel
Installer QA/QC audit checklist with HEMP and JSA
Is your installation work good enough to show a client? Audit a technician on a real job and score the hazards before it starts.
Get the templateInstallationFree download
Excel
MDVR install, DSM and ADAS calibration, handover
Are your DSM and ADAS cameras aimed right? Record the install, the calibration, every channel and the handover.
Get the templateInstallationFree download
Excel
Pre-installation fleet survey and vehicle condition form
Planning a fleet rollout? List every vehicle and what it needs, then record its condition before work starts.
Get the templateInstallation and supportFree download
Excel
Preventive maintenance and device health audit
How many of your trackers have gone quiet, and which camera lenses are dirty? Audit them on one sheet.
Get the templateMaintenanceFree download
Word
Non-reporting device troubleshooting flowchart
A device went quiet. Check power, SIM, signal, APN, server link and GNSS fix in order, and log what you find.
Get the templateInstallationFree download
Word
Immobilizer relay installation record and safe-cut acknowledgement
Which relay, which fuse, and was the safe cut tested at standstill?
Get the templateInstallationFree download
Excel, Word
GNSS and cellular signal field-test and commissioning drive record
Is the signal good where you mounted the tracker? Test each position, drive against a reference and sign.
Get the templateDevelopers and integratorsFree download
Excel
Tracker IO and parameter mapping sheet: device signal to platform parameter
What does this raw number mean on the platform? Map each device signal with a factor, an offset and a unit, then test it.
Get the templateInstallationFree download
Word
Installer pocket reference cards, printable
Keep the numbers an installer looks up on a card: wire resistance, OBD-II and J1939 pins, CAN limits, relay terminals and IP digits.
Get the templateInstallation and updatesFree download
Excel · Word
OTA rollout, rollback and change record
Plan an OTA update in waves, decide when to stop, and keep the rollback ready.
Get the templateInstallation and devicesFree download
Word · Excel
In-cab device daily check card: 30 seconds before the first trip
Is the camera still aimed and recording? A nine-line card the driver fills in 30 seconds.
Get the templateInstallation and devicesFree download
Word · Excel
Device swap and RMA custody form
A device came out of a vehicle. Where is it now, and who has the SD card?
Get the templateInstallation and wiringFree download
Excel · Word
Vehicle wiring tap-point record
Which wire did you tap and what did it read with the key off, on ACC and running?
Get the templateInstallation and testingFree download
Excel · Word
Yard-safe alert functional test script
Trigger each alert safely in the yard and prove it reached the platform in time.
Get the templateInstallation and handoverFree download
Word · Excel
As-built installation handover dossier
Hand over a finished installation project with every record in one indexed file.
Get the templateInstallation and sensorsFree download
Excel
Temperature probe commissioning and two-point check record
Check each temperature probe at two points and prove the correction before go-live.
Get the templateInstallationFree download
Word
Installation photo evidence report: device, antennas and seals
Which photos prove how a tracker was installed, and where to keep them?
Get the templateInstallationFree download
Excel
Tamper-seal register for devices, connectors and SD slots
Which seal is on which connector, when was it checked, and who broke it?
Get the templateSensorsFree download
Excel
Sensor calibration due-date register: fuel, weight and temperature
When was each fuel, load and temperature sensor calibrated, and when is it due again?
Get the templatePrivacy and policiesFree download
Word
MDVR video retention schedule by channel and event type
How long does each camera channel keep video on the card, and each event clip on the server? Write it per channel and event type.
Get the templatePrivacy and policiesFree download
Word
In-vehicle tracking and recording notice stickers
Tell people the vehicle tracks and records. Print notice stickers in several sizes, in two languages.
Get the templatePrivacy and policiesFree download
Word
DSM driver-camera consent: face, audio and AI alerts
Does the driver know what the DSM camera analyses: face, eyes, audio and AI alerts? Record the notice and the consent.
Get the templatePrivacy recordsFree download
Excel
Record of processing activities for GPS tracker and camera data
What personal data do your trackers, cameras and portal create, and where does it go?
Get the templatePrivacy and policiesFree download
Word
Camera and tracking notice in drivers' languages
Do your drivers know, in their own language, that the vehicle is tracked and recorded? One notice page per language.
Get the templatePrivacyFree download
Word
Parent Notice & Consent for School-Bus Tracking and Cameras
Tell parents what the school bus records, where the cameras point and who sees it. Letter, signed form and registers in one file.
Get the templatePrivacy and device dataFree download
Excel · Word
Personal-data incident log for GPS and video
An SD card is missing or a clip leaked. What do you write down in the first hour, and by when must you decide?
Get the templateDriver safetyFree download
Excel
DFMS readiness checklist
Is your fatigue-camera supplier ready to be bought from? Settle 41 questions and test every alarm in your own vehicles.
Get the templateGovernment fleetsFree download
Word
Tracking and camera annex for a public-entity vehicle safety plan
What must the tracking devices and cameras in your entity's vehicles provide, and who sees the data? Write it as an annex you can test.
Get the templateDriver safetyFree download
Excel
IVMS briefing and driver-ID tag issue register
Was every driver briefed on the IVMS, and who holds which ID tag? Keep it in one register.
Get the templateDriver safetyFree download
Word
Driver guide to in-cab alerts (IVMS, DSM, ADAS)
What does each beep, voice alert and camera warning in the cab mean, and what should the driver do? Hand drivers the answers.
Get the templateVideo coachingFree download
Excel
DSM/ADAS clip coaching session script and log
How do you coach a driver with a DSM or ADAS clip? Review, pick the clip, run an 11-step session and log the follow-up.
Get the templateIncident responseFree download
Excel
IVMS data-retrieval checklist after a crash
A crash just happened. Is the video still on the recorder? Save the data in the first hours, step by step.
Get the templateTheft responseFree download
Word
Stolen-vehicle response playbook and police evidence sheet
A vehicle is gone. Know the first 30 minutes and hand the police a clean evidence sheet with the tracker data.
Get the templateControl-room recordsFree download
Excel, Word
Tracker and camera alarm escalation matrix and response SOP
Who answers each alert, how fast, and who is called next? Set it down before the alarm sounds.
Get the templateDriver safetyFree download
Excel
DSM fatigue-alarm response and stand-down log
What did your team do after each DSM drowsiness alarm, and how fast?
Get the templateJourney safetyFree download
Excel
Journey plan vs tracker record exception log
Did the journey follow its plan, or does the tracker record show something else?
Get the templateDriver IDFree download
Excel
Driver-ID login compliance log
Which trips had no driver tag, which tags were shared, and which readers need a check?
Get the templateDevelopers and integratorsFree download
Excel · Word
CAN / FMS interface commissioning record
The tracker is on the CAN bus. Does it read the right rate, without warnings, and match the dashboard?
Get the templateDevice setupFree download
Excel
Geofence register and rule sheet
Is every geofence big enough for your trackers, and who gets its alert?
Get the templatePlatform migrationFree download
Excel
MDVR re-pointing checklist: moving devices off CMSV6
Moving an MDVR fleet to a new platform? List the devices, decide what to keep and check every report before you switch.
Get the templateVideo and MDVRFree download
Excel
DSM/ADAS false-positive tuning log
Too many false alerts? Log each one, find the cause, and tune one setting at a time.
Get the templateVideo safetyFree download
Excel
DSM alarm-to-enforcement mapping sheet
Which in-cab alarm warns your driver before a road camera records the same behavior?
Get the templateNetworkFree download
Word
2G/3G sunset migration guide and plan
Will your trackers go silent when 2G or 3G is switched off? Count them, ask your carrier for the date, and replace in batches.
Get the templateTechnicalFree download
Excel
SIM / APN and server setup sheet
Device not connecting after install? Keep the APN and server values in one sheet and log five checks per activation.
Get the templateFuelFree download
Excel
Fuel tank calibration procedure, field sheet and record
Is your fuel level table right? Add known batches, record readings and get a checked calibration table and a signed record.
Get the templateInsurance and devicesFree download
Excel · Word
Insurer program questions on tracker and camera data
What should you ask before an insurer puts a device or an app in your vehicles?
Get the templateFleet recordsFree download
Excel
Device asset and SIM inventory register
Where is every tracker and SIM, and which plan ends next? Keep IMEI, ICCID, vehicle and warranty in one register.
Get the templateNo template matches your search.
Template or tool?
When to use a file, and when to use a calculator
Templates hold the records and the proof. Tools turn a few numbers into a decision. Most projects use both.
Template
A file you fill in and keep
- You get
- An editable Excel or Word file
- Best for
- Records, evidence, checklists and forms
- How you get it
- A signed link by e-mail
Tool
A page that calculates
- You get
- A result, the formula and a report
- Best for
- Sizing, costing and checking a spec
- How you get it
- Open the page, report by e-mail
Before you use a file
Three things to know about every template
Needs legal review
Policies, consents and notices are drafts. They need legal review before use, and they never claim to satisfy a specific law.
Verify against the official text
Regulator and client checklists organize your evidence. Check each line against the current official text. A checklist is not an approval.
Fill it once, keep it alive
Use the same vehicle and device IDs in every file, delete the example rows, and agree who updates the file and when.
What are the Tracom templates?
The Tracom templates are ready-made spreadsheets and documents for the paperwork around tracking and video devices: installation orders and handover, tender matrices, audit checklists, driver forms, camera notices and device registers. A good template saves you from designing columns, and it gets everyone to record the same thing the same way.
Each template has an Arabic file with right-to-left layout and an English file with the same structure. Spreadsheets use working formulas and example rows. Word files have tables and signature blocks.
Which template for which stage?
| Stage | Template | Format |
|---|---|---|
| Before the bid | IVMS and MDVR tender spec matrix | Excel |
| Adding cameras | Business case for adding MDVR, DSM and ADAS cameras | Excel |
| Testing a sample unit | Sample-unit bench-test scorecard | Excel |
| Comparing devices | Device spec comparison matrix | Excel |
| At installation | Installation work order and handover certificate | Word |
| Before go-live | Yard-safe alert functional test script | Word and Excel |
| At handover | As-built installation handover dossier | Word and Excel |
| After installation | Customer post-installation obligations letter | Word |
| Audit preparation | Contractor IVMS self-audit checklist | Excel |
| Driver onboarding | Driver handbook for safe driving with IVMS | Word |
| Before you buy | Pilot test plan and acceptance criteria | Word and Excel |
| Issuing a tender | Technical envelope format for a tracking tender | Word and Excel |
| School transport | Parent notice and consent for school-bus tracking and cameras | Word |
How do you put a template to work?
- Fill in the header and settings first. Names, units and thresholds drive the calculated cells.
- Load your vehicle and device list. Use the same IDs in every file.
- Delete the example rows. The formulas keep working once your rows replace them.
- Agree who records what, and when. A log updated daily is a control. One updated at month end is only history.
- Review the flagged rows, not the whole sheet.
What about legal and regulator templates?
Some files follow a regulator or a client requirement, such as OPAL, ADNOC, WASL or a data protection law. They help you collect company, vehicle and driver records and assign an owner to each line. Each one names the authority and tells you to verify against the current official text.
They are preparation aids. They do not state that Tracom, a device or a provider is approved, and policy drafts need your own legal review.
When should files give way to recorded data?
Files work well while the project is small or the process is new. They become hard to keep when people copy readings by hand or chase signatures. At that point the same facts can come from the device: Tracom ST100 trackers and Tracom M1N MDVRs record what the vehicle did, and the SCMS portal holds the configuration.
Each template page links to the related Tracom solution.
Before you start
Common questions about the Tracom templates
Looking for a template we do not have yet? Tell the Tracom team.
Are the Tracom templates free?
Yes. Every template is free. Enter your name and e-mail, and we send you a signed link to the file. You can edit and use the files inside your company.
Why is there no direct download link?
Files travel by a signed e-mail link, up to three files a day per address. The link expires, and you can ask for a new one from the same page at any time.
Do the Excel files work in Google Sheets?
Yes. They are standard .xlsx files with common formulas, so they open in Microsoft Excel, Google Sheets and LibreOffice Calc.
Are the templates available in Arabic?
Yes. Every template has an Arabic file with right-to-left layout and an English file with the same structure, so a bilingual team shares one format.
Do the checklists prove compliance or approval?
No. Checklists help you organize evidence and assign owners. They link to the regulator or client source where one exists, and the current official text always takes precedence.
What are the limits of Tracom's role?
Tracom provides the starting documents. We do not review your completed files, audit your site, certify an installation or give legal advice. Legal wording needs your own legal review, and approvals stay with you and the authority.
Beyond the spreadsheet
Let the device fill in the record
Tell us which records cost your team the most time. The Tracom team will show how ST100 and M1N capture them.