Driver safety · Excel log

DSM fatigue-alarm response and stand-down log

A free Excel log for what happens after each drowsiness or distraction alarm from the in-cab DSM camera: who reached the driver and how fast, the rest stop, the supervisor decision and the clip review.

Free: enter your name and e-mail and we send you the file. Works in Excel, Microsoft 365, Google Sheets and LibreOffice.
  • 4 working sheets, no macros
  • Minutes to reach the driver
  • Clip review on every row
What's inside

Four sheets that follow one alarm from the cab to the decision

Write your response rules once. Then add one row per alarm and the workbook checks the timing, the rest and the repeat count for you.

  1. 01

    Response rules

    Seven alarm types. For each: the target minutes to reach the driver, the first action, the minimum rest and the count that opens a stand-down review.

  2. 02

    Alarm log

    One row per alarm: time, vehicle, device ID, driver, type, level, speed and clip reference, then the contact, the rest, the decision and the review.

  3. 03

    Calculated checks

    Minutes to reach the driver against your target, rest minutes against your minimum, same-type alarms for the driver that day, and an open or closed status.

  4. 04

    Summary

    Pick a period. See alarms, genuine and false per type, the average contact time, late contacts, stand-downs and one driver at a time.

  5. 05

    Start here and Lists

    How to use the file, the color legend, five points to read first, and the drop-down lists you can edit.

Alarm log preview

What one night of alarms looks like

The yellow cells come from your camera platform and your dispatcher. The workbook adds the minutes, the checks and the status.

tracom-dsm-fatigue-alarm-response-log-en.xlsx
AlarmTypeAlarm timeReached atMinutesRestDecisionCheck
ALM-001Eyes closed02:1402:15121 minRest, then goOK
ALM-002Eyes closed03:4003:43310 minStand downLate, short rest
ALM-003Phone use14:0514:127Coach after shiftOK
ALM-004Yawning11:20False alarmTo tuning log
Example rows. ALM-002 is the second eyes-closed alarm for the same driver that night: the call came 3 minutes after the alarm against a 2-minute target, the rest was 10 minutes against 15, and the supervisor stood the driver down.
How it runs

From the alarm in the cab to a closed row

  1. The camera raises the alarm

    The DSM camera flags eyes closed, yawning, distraction, phone use or a blocked lens, and the in-cab voice alert sounds where it is enabled.

    DSM
  2. Someone reaches the driver

    The dispatcher calls hands-free or by radio, inside the target minutes for that alarm type. Log the time and the method.

    Contact
  3. The driver rests or the supervisor decides

    Record the rest start and end. Repeated alarms open a stand-down review: continue, relieve the driver, or stand down for the shift.

    Decision
  4. The clip is reviewed

    Mark the alarm genuine, false or unclear. False alarms leave the repeat count and go to your tuning log with their cause.

    Review

What is a DSM alarm response log?

A driver status monitoring (DSM) camera watches the driver's face and raises an alarm when it sees signs of drowsiness or distraction. The alarm is only the start. What protects the driver is what your team does next, and how fast.

This log keeps that response on one row per alarm: who reached the driver, when, how, what the driver did, how long the rest was, what the supervisor decided, and whether the clip showed a real event. It turns a stream of alarms into a record you can review and improve.

Response rules you set

Example response rules (your policy sets them)
Alarm typeReach the driver within, first action
Eyes closed or drowsiness2 min, call and agree a stopexample
Yawning5 min, call and checkexample
Distraction or phone use15 min, clip review and coachingexample
Camera covered10 min, clear it at the next stopexample
Examples, not a standard

The minutes, rest times and repeat counts in the file are examples to show how the sheets work. No regulator or standard sets them for your fleet. Your safety policy does.

How the workbook checks each row

Minutes to reach the driver = (time reached − alarm time, wrapped past midnight) × 1440 Contact on time = minutes to reach ≤ target minutes for that alarm type Rest check = rest minutes ≥ minimum rest for that alarm type Same-type alarms = alarms of the same type, same driver, same date, so far, false alarms left outExample: alarm at 03:40, driver reached at 03:43 gives 3 minutes. Against a 2-minute target the row shows Late.

False alarms and the repeat count

Glare, sunglasses, headwear, the camera angle and normal head movement can all raise a DSM alarm with nothing wrong. That is why every row has a clip review. A false alarm does not count toward the stand-down review, and its cause belongs in a tuning log so the installer can fix the camera position or the setting.

Reach the driver safely

Call hands-free or by radio. Never ask a driver to pick up a handheld phone while driving, least of all after a phone-use alarm.

What the log does not do

It does not judge whether a driver is fit for duty, and it does not track driving hours. It records the response to camera alarms. Which alarms your camera raises, their levels and their settings depend on the camera model and its configuration. Clips and this log hold personal data about drivers, so follow your driver notice and your retention rules.

Related Tracom solution

The alarm starts in the cab. The record starts with the device.

Tracom M1N is an MDVR, and Tracom devices support driver behavior monitoring with voice alerts. Camera options such as DSM/ADAS are confirmed with the Tracom team. Which alarm types, levels and clip references your setup sends depends on the cameras and their configuration. Ask us before you write your response rules.

  • False-positive tuning log for the cause of each false alarm and the setting you changed.
  • Review workload calculator to size the team that reviews the clips.
  • Camera and DSM notice to tell drivers what the cab camera records.
Questions

DSM alarm response questions, answered

Setting up DSM cameras? Talk to Tracom.

What should happen right after a drowsiness alarm?

Someone reaches the driver, hands-free or by radio, and agrees a stop at the next safe place. The log records the time, the method, the rest and the decision. Your policy sets the target minutes. The file uses 2 minutes as an example.

Does every alarm mean the driver was drowsy?

No. Glare, sunglasses, headwear and the camera angle can raise false alarms. Review the clip before any formal step, and log false alarms with their cause.

When does the log open a stand-down review?

When the same driver gets the same alarm type a set number of times in one day, not counting false alarms. You set that number per alarm type. The file shows 2 for eyes closed as an example.

Can I use it with any DSM camera?

Yes. The log needs the alarm time, type and a clip reference, which most camera platforms show. Rename the alarm types in the Lists sheet to match your camera.

Is this a fatigue management plan?

No. A fatigue plan covers hours, rosters and fitness for duty. This log covers only the response to camera alarms, and it works next to your plan.

What does Tracom do beyond the template?

Tracom makes the devices and can talk through your camera setup with you. The log works without any Tracom device. It does not decide whether a driver may drive, and it does not show that your process meets any rule. Those decisions stay with you.

Next step

Fitting DSM cameras to your fleet?

Tell us your vehicles and shifts. We will talk through the alarms and the clips with you.

Related tools and templates

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