What does the tracker and MDVR evaluation unit request builder do?
It helps you write the brief for a pilot of Tracom devices before you contact the team. You list your vehicle types, choose the vehicles for the pilot, set the duration and write the pass lines: the numbers the pilot must reach to count as a success.
The tool gives three answers. The fleet and pilot tab shows how much of your fleet the pilot covers and which vehicle types are missing. The pass lines tab checks that every line has a priority, a way to measure it and enough days. The summary tab scores the brief and lists what is still open.
It does not reserve units, and it does not quote a price or a date. Tracom confirms availability, loan terms and timing in writing after you contact the team.
Why write a pilot brief first?
- A clear target. A pilot with no pass lines ends in opinions. A pilot with five numbers ends in a decision.
- A fair sample. Ten vehicles of one type say little about a fleet of four types. The brief shows the gaps before any unit ships.
- Enough time. Some lines need weeks of data, such as days online or fuel level against a manual check. A two-week pilot cannot judge them.
- Less back and forth. A request that states the vehicles, the products and your dates is easier to answer than a one-line email.
What should you enter?
| Field | What it means | Tip |
|---|---|---|
| Vehicle types | Groups of vehicles that behave differently, such as pickups, trucks, buses and heavy equipment. | Use the types you manage today and the counts you can verify. |
| Pilot vehicles | How many vehicles of each type receive units. | Include at least one vehicle of every type that holds a real share of the fleet. |
| Pilot duration | Weeks the units stay on the vehicles, and the operating days per week. | Count operating days, not calendar days. |
| Pass lines | The measure, the number, the priority and how you will check it. | Write the number before the pilot starts and keep it. |
| Products | Which Tracom devices you want to test. | Choose only what you can install and review during the pilot. |
| Conditions | Your decision date, the pilot lead on your side and the loan terms acknowledgement. | Your decision date is your own plan. It does not change Tracom lead times. |
How does a pilot run?
The steps are the same for a few trucks or a few hundred vehicles. This page covers the first one.
Write the brief
Use this tool. Decide the pass lines before you talk about hardware.
Agree the terms in writing
Contact the Tracom team with your summary. Availability, loan terms and timing are confirmed in writing, not on this page.
Install and run
Fit the units on the pilot vehicles, keep a note of every problem and run for the full duration.
Review against the pass lines
Compare each result with the number you wrote. Decide on the day you planned.
What evidence does each pass line need?
Most lines can be checked in more than one way. The table shows the usual method and the ones that can work. Pick one and write it in the brief.
- Usual
- Possible
- Not usual
| Pass line | Platform report | Ride-along or site check | Installer log | Your own records |
|---|---|---|---|---|
| Position reports received | Usual | Possible | Not usual | Possible |
| Delay from event to screen | Usual | Usual | Not usual | Not usual |
| Trips matching your own records | Usual | Not usual | Not usual | Usual |
| Driver behavior events confirmed on review | Usual | Usual | Not usual | Possible |
| Video clips retrieved when requested | Usual | Possible | Not usual | Not usual |
| Install time per vehicle | Not usual | Not usual | Usual | Possible |
| Days online per vehicle | Usual | Not usual | Not usual | Not usual |
| Fuel level against a manual check | Usual | Possible | Not usual | Usual |
| Reports you need that can be produced | Usual | Not usual | Not usual | Possible |
How is the brief checked?
The tool does simple arithmetic on your inputs. The planning values it uses are typical numbers that the Tracom team can replace.
Each pass line has a typical minimum number of operating days before it can be judged. Position reports need a few days. Days online and fuel checks need weeks. Lines marked nice-to-have are not judged.
The nine checks are: pilot size, a product chosen, enough pass lines, one must-have line, a method for each must-have line, enough operating days, every required vehicle type covered, loan terms acknowledged and an installation plan.
Worked example: 12 vehicles in a fleet of 120
A fleet has 120 vehicles in four types and plans a 6-week pilot with 5 operating days a week. These figures are examples.
| Item | Value |
|---|---|
| Fleet | 60 pickups + 35 trucks + 15 buses and vans + 10 heavy equipment = 120 vehicles |
| Pilot vehicles | 4 + 4 + 2 + 2 = 12, which is 10 % of the fleet |
| Required types | Pickups 50 %, trucks 29 %, buses and vans 12.5 %. Heavy equipment is 8 %, below 10 %. |
| Suggested pilot | max(3, 2 + 2 + 2) = 6 vehicles |
| Operating days | 6 weeks × 5 days = 30 days |
| Vehicle-days | 12 × 30 = 360 |
| Pass lines | 6 lines, 3 of them must-have. The longest line needs 14 days, so 30 days is enough. |
| Readiness | 8 of 9 checks = 89 %. Only the loan terms line is open. |
The pilot is larger than the suggested size, covers all four types and has enough days. Once the loan terms are acknowledged, the brief scores 100 %.
Common mistakes in a pilot request
- Starting without pass lines. Without numbers, every result can be argued either way.
- Testing one easy vehicle. A new truck on a short route will not show what your older vehicles do.
- Judging too early. A line that needs two weeks of data cannot be judged on day three.
- Changing the numbers during the pilot. Moving the pass line after the result defeats the purpose.
- Treating the request as an order. A request starts a conversation. Stock, terms and timing come from Tracom in writing.
Assumptions and limits
The tool checks the balance and completeness of a brief. It does not know the performance of any device, so it never suggests a pass line value, and the values shown are placeholders to replace. The planning values (minimum pilot size, the share of the fleet that makes a type required, the minimum days for each pass line and the readiness thresholds) are typical numbers that the Tracom team can edit. Nothing here reserves units, quotes a price or sets a delivery date. Have your own team review loan terms before you sign. In some markets a local partner handles evaluation requests.