Why a neutral booklet?
A tender that reads as if it was written around one product is easy to challenge and hard to answer. A neutral booklet asks for what the fleet needs and lets bidders show it. More bidders can answer, and the comparison is fairer.
The clauses ask what a device does, not which brand it is. Tracom does not tailor them to its own devices.
How to adapt it
- Cut to your purchase. Remove sections you do not buy, such as video or sensors, and the matching Annex A rows.
- Name your regulators. Section 6 is empty on purpose. List the approvals that apply in your country and let the bidder fill in the numbers.
- Decide Mandatory or Optional. A mandatory clause that is missed can end the bid. Keep that list short.
- Set the commercial terms with your legal team. Penalties and guarantee amounts depend on your rules.
About the typical values
Grey italic values, such as 10 to 30 V DC, IP67, a 128 MB memory or a 24-month warranty, are typical reference values, not taken from one named standard or tender. They are starting points. Verify each one against the current official text and your client's standard before you issue the booklet.
If a value is too high for the fleet, you pay for what you do not use. If it is too low, you get a device that cannot do the job. Set it from your own risk assessment.
Evaluating the bids
Section 10 uses two stages. Stage 1 is pass or fail on the mandatory clauses and the documents. Stage 2 scores what is left. Price score = lowest price / bid price x price weight.
Limits
The booklet is a template, not legal advice. It does not know your country's procurement law, and it does not say that any product meets a standard or holds an approval.