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Installation photo evidence report: device, antennas and seals

Eighteen numbered shots per vehicle: the plate, the device label with its IMEI, the power, ground and ignition points, both antennas, the harness route, the cameras, every seal and the live position on the platform. One report your installer fills, and your fleet can check months later.

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  • 18 numbered shots
  • 6 pages, photo frames
  • Seals and commissioning
What's inside

What is in the photo report?

A six-page Word report per vehicle. Print it or fill it on a tablet, and paste the photos into the numbered frames.

  1. 01

    Job details

    Work order, fleet, plate, VIN, make and model, odometer, device model, IMEI, SIM ICCID, accessories, installer, date and place.

  2. 02

    Photo rules

    Date and time on, one subject per photo, labels readable, no faces or personal items, and a file-name pattern.

  3. 03

    Photo checklist

    Eighteen shots, what each must show, required or if fitted, a tick box and the file name.

  4. 04

    Photo frames

    Two frames per row, each with its number, its shot name and whether it is required.

  5. 05

    Seals and condition

    Seal numbers with location and photo number, and damage found before the work started.

  6. 06

    Commissioning and sign-off

    Six checks with time and screenshot number, then installer, fleet representative and quality reviewer.

Checklist preview

Eighteen shots, in the order an installer works

From the plate outside to the live position on the platform. The device label and the seals are the two shots a later check depends on most.

The 18 shots in the report
No.ShotMust showNeeded
01Vehicle front with platePlate readable, whole vehicle in frameRequired
02Chassis or VIN plateAll characters readableRequired
03Dashboard before workOdometer and warning lights, ignition onRequired
04Device labelModel, serial and IMEI readableRequired
05Device mounted, wide viewWhere it sits in the vehicleRequired
06Device fixing, close-upScrews, brackets or ties; no loose unitRequired
07Power feed and fuseFuse holder and fuse rating readableRequired
08Ground pointRing terminal on bare metal or the agreed pointRequired
09Ignition or ACC connectionTap point and connector typeRequired
10GNSS antenna positionClear view of the sky, no metal on topRequired
11Cellular antenna positionPosition and cable routeIf fitted
12Harness route and grommetsProtected route, no sharp edgesRequired
13AccessoriesDriver-ID reader, panic button, buzzer or speakerIf fitted
14SensorsFuel probe, temperature probe or load sensor, with serialIf fitted
15Cameras and recorderEach camera view, recorder position, SD slot closedIf fitted
16Tamper sealsEach seal with its number readableRequired
17Commissioning screenLive position and time on the platform or appRequired
18Panels refittedTrim back in place, cabin cleanRequired
How it runs

From the first photo to the signature

  1. Before you start

    Fill the job details and photograph the plate, the VIN and the dashboard with any warning lights.

  2. As you install

    Take each shot when that part is done and still open: power, ground, ignition, antennas, harness.

  3. Seal and test

    Photograph every seal with its number, then the live position and the accessory tests.

  4. Sign and file

    Installer, fleet representative and reviewer sign. Keep the report with the work order and the original photos.

Why photograph an installation?

Once the panels are back on, nobody can see the work. When a device stops reporting six months later, the first questions are always the same: where was it fed from, was it fused, where is the ground, where is the antenna? A photo report answers them without taking the dashboard apart, and it settles warranty and workmanship questions with facts.

Which shots matter most?

  • The device label: it ties the photos to one IMEI and one serial.
  • The power feed and the fuse: most faults start there.
  • The ground point: a weak ground gives strange voltages and resets.
  • The GNSS antenna: metal above it means poor fixes.
  • The seals: each number readable, so a later inspection can compare.
  • The live position: proof the unit worked when the installer left.

What makes a photo useful?

Date and time on, a wide view first and then a close-up, one subject per photo, and labels, fuse ratings and seal numbers readable when zoomed in. A blurred label photo is the same as no photo.

How should the files be named?

PLATE_IMEI_NN.jpg ABC1001_350000000000011_04.jpgNN is the shot number in the checklist. 04 is the device label.

What about people in the photos?

An installation photo is about the vehicle, not the people around it. Keep faces, personal items, documents left in the cab and other vehicles' plates out of the frame. Store the photos with the work order and share them only with the people who need them.

Limits

The report records how one installation was done. It does not state any device specification, it does not replace your acceptance test or your installer's own procedures, and it does not certify the work.

Related Tracom solution

Installs you can check later

Tracom makes trackers, recorders and sensors. Ask us for the wiring points and the antenna position recommended for your model before the first vehicle.

  • SCMS portal. Show the live position for the commissioning shot.
  • Advanced configuration files. Load the same setup on every unit before you photograph it.
  • Tamper-proof security. Tamper events to compare with the seal photos.
  • Over-the-air update (OTA). Fewer visits, so each photo report lasts longer.
Questions

Installation photo report questions

Planning a rollout with several installers? Talk to Tracom.

Do we need all 18 photos?

No. Fourteen are marked Required and four are If fitted: cellular antenna, accessories, sensors and cameras. Write N/A with a reason for any shot that does not apply.

Can the installer use a phone?

Yes, if the date and time are on and the labels are readable when zoomed in. Keep the original files, not screenshots of them.

Is there an Excel version?

This report is a Word file because it holds photos. For a register of many vehicles, keep one row per vehicle in your installation records and link each row to its report.

How does it work with the seal register?

Section 5 lists the seals with their photo numbers. Copy the same seal numbers into the tamper-seal register so later inspections can compare.

Can we put faces in the commissioning photo?

Avoid it. Photograph the screen with the live position and the time. The report is about the vehicle, not the people.

What is Tracom's role here?

Tracom makes the devices and can advise on wiring points and antenna positions. The report works with any device. It does not certify an installation or state any device specification.

Next step

Make every install checkable

Get the report, send it to your installers, and ask for it with every work order.

Contact Us Get the report
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